Generating Value Through the Fleet Spec Process

Your fleet is an investment for your entire business. A fleet strategy that aligns with your business goals allows your fleet to make a meaningful contribution to the success of your organization. Conversely, when there’s a disconnect between fleet operations and the rest of the business, you’ll likely experience higher operating costs as well as a wide-range of operational challenges for your frontline employees, further hampering productivity.

That means there’s significant  value in your fleet decisions well before your vehicles even hit the road. If you aren’t defining your vehicles’ specs in a timely and detailed manner, you could be costing your business over a long stretch.

A properly spec’d fleet can save you money year-over-year, as you can identify exactly what your vehicles need then invest in vehicles that are operating safely, properly and without any unnecessary accessories.

Holman Business Services was asked to provide a perspective on the value behind proper fleet specifications in a recent article with Utility Fleet Professional. In the article, “What to Know When Spec’ing Service Vehicles for Utility Applications,” ARI’s Vice President of North American Supply Chain Ted Davis and Auto Truck Group’s Director of Strategic Accounts and Initiatives Sean Otterberg explained the importance of a proactive approach to fleet spec development.

Ted explained that you needed to focus on several basics of fleet spec’ing. First, identifying each vehicle’s daily business functions allows you to decide what you need in each unit that would make it efficient and properly equipped for the job. Ted pointed out that you also need to identify ordering cycles that would allow you to make solid decisions in a timely manner, rather than having to scramble to meet a looming deadline and potentially missing opportunities for cost savings.

Sean said that a dedicated replacement and cycling strategy can help make vehicle ordering a less harrowing line item for any fleet budget.

“It is important to keep in mind how many vehicles you’ll need to replace on an annual basis and also account for any fundamental changes to your business that may be on the horizon,” said Sean.

Sean also took the time to highlight important specs to consider when ordering service vans, stressing the importance of equipment and automotive knowledge when making these decisions. Among his considerations, Sean pointed to interior details like shelving, lighting and roof height, and exterior options like ladder racks and decals.

Read the full article on Utility Fleet Professional, then visit to learn how you can approach fleet management with ROI in mind. You can also learn more about Holman Business Services and how the Holman name approaches an all-encompassing fleet management strategy.