End-to-End Fleet Management

You can increase the ROI your fleet drives to the bottom line. ARI can help.

TRANSCEND THE FLEET MANAGEMENT BASICS

Many managers approach fleet management like a set of transactional tasks. Those companies are missing the bigger picture. You can focus more on your core business solutions by leveraging our fleet management expertise and tools:

Leasing & Purchasing

You have the freedom to fund vehicles on terms that work best for your company. With open- and closed-end leasing options, you’ll align factors like lease terms, resale values, and mileage with your unique operational conditions. This way, your fleet management game plan will add value to your company’s bottom line.

Supply Chain Strategy

Link up with us and get support with fleet management replacement planning, soliciting bids from OEMs and upfitters, monitoring build-outs, and ensuring fleet vehicles are delivered fully licensed and work-ready, whether you need ship-to, ship-thru, or both.

Fuel Management

You can identify solutions for reducing your fuel spend by partnering with one of our fuel card providers and leveraging ARI fleet management software to consolidate your data in real time. All transactions will be wrapped into ARI’s systems, making it easier to identify trends and billing.

Maintenance Control

Are you looking to improve your maintenance management using a holistic, data-driven strategy? ARI can help you elevate your traditional fleet management “break and fix” mindset to a proactive “predict and prevent” approach that controls expenses and downtime.

Accidents & Recovery

In the event of an accident, we’ll help get your vehicles back on the road as quickly as possible, and with ARI’s fleet management software, you’ll never be more than a click away from monitoring the repair process.

Compliance

Avoid compliance downtime and keep your fleet vehicles on the road and generating revenue for your company. Your fleet management plan can improve productivity and efficiency while we handle all licensing and legalization activities across your entire fleet.

Garage Management

Consolidate your internal garage activity and external vendor support within a single garage management system. You’ll exert tighter control of fleet management expenses and have real transparency into your total maintenance spend.

Vehicle Remarketing

The final fleet management stage of the vehicle life cycle, you can leverage ARI to remarket your vehicles through traditional auctions, specialized online sales platforms, dealer outlets, and even private, employee-only sales. You can even sell them directly to us, or sell your equipment to online buyers.

ELEVATE FLEET DRIVER SUPPORT

You can leverage ARI's fleet management expertise to help increase driver productivity

Training & Safety

Your fleet management safety procedures can identify and correct high-risk driving behavior, increase accountability, and reduce liability exposure among your drivers using ARI skills assessments, training, and scorecards.

Personal Use

Save time by simplifying the process of collecting and tracking on personal and business mileage with ARI fleet management software. Your drivers can submit mileage online, via their mobile device, or over the phone.

Violations

You can lean on ARI’s fleet management compliance team to automatically monitor, track, and pay any parking or moving violations your drivers incur to keep your fleet moving forward.

Driver Compliance

By using our driver compliance services, your drivers will have accurate, current credentials, your organization will benefit from consolidated billing, and your fleet management playbook can focus on driving value.

TURN DATA INTO ACTION

You can leverage ARI's technology tools to distill fleet management data into decisions:

Data & Reporting

Your fleet generates a monumental amount of data. Without the ability to combine, correlate, and distill it all, your data’s potential value could be lost. You can put ARI’s suite of fleet management technology tools, including the ARI insights® platform, to work for your fleet.

Analytics

With ARI analytics™, you can can see what’s happening across your fleet and make revenue-driving decisions while controlling costs related to unexpected fleet management repairs, driver incidents, and compliance.

Data Integration

You can collect and consolidate your critical fleet management data into a unified view instead of trying to piece together multiple feeds into a single picture. By centralizing your data, you’ll turn disconnected points into meaningful and actionable information.

Telematics

With the ability to track vehicle and driver activity in real time, you’ll increase visibility into your fleet management and make better decisions. You can extract meaningful intelligence and apply it toward efficiency gaps and problem areas like downtime and utilization.

THINK DIFFERENTLY ABOUT FLEET

See how ARI is taking a different approach to thinking about fleets.

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LEARN MORE ABOUT FLEET MANAGEMENT

See the answer to some frequently asked questions about fleet.

Fleet Management FAQ

This involves managers working with vendors through the entire vehicle life cycle. To maintain a continuously productive and cost-effective fleet, it is critical to coordinate timing – including schedules for OEM and upfitter production and preventive maintenance – and optimize resale markets.

Managing a vehicle life cycle starts with evaluating which models, specifications and upfit will deliver on your company’s goals and objectives. Once a vehicle is in service, it requires continual upkeep, including preventive maintenance, repairs and regulatory compliance. At the end of a vehicle’s life cycle, while the used vehicle enters the resale process, the manager begins the new vehicle specification process all over again.

This is a business plan that allows managers to examine the entire life cycle of the vehicle to limit downtime and minimize the total cost of ownership.

A fleet management company (FMC) provides financing, administrative and technology support to in-house managers and company drivers. In addition, FMCs can help fleets connect driver behavior to spend or how capital and operating expenses are intertwined. The added value of working with an FMC is expertise in identifying hidden costs and efficiencies, and unlocking revenue-generating opportunities.

To fully understand your total cost of ownership (TCO) and where fleet expenses are coming from, you need access to all available operational and payment data; also refers to business practices based on clarity and honesty.

These stem from operating conditions and driver behavior that unexpectedly escalate and impact your fleet budget. Examples are unexpected maintenance, repairs, driver incidents and compliance requirements.

Vehicle Management FAQ

With this leasing method, the lessee guarantees the residual value and also shares in any depreciation. The fair market value at the end of the term is estimated at the inception; at the conclusion of the lease, the actual value is determined by either appraisal or sale. If the vehicle is worth less than originally estimated, the lessee is liable for the deficiency; if it is worth more, the excess belongs to the lessee.

This lease method allows the lessee to “walk away” at the end of the term with no liability for increases or decreases in the expected residual value. The lessee will still be liable for damage beyond ordinary wear and tear.

This is often the largest expense of owning a vehicle during the first several years of its life cycle; it includes the purchase price, plus any acquisition charges, minus the resale value, net any selling expenses.

It is the projected value of a vehicle at the end of its lease or life cycle, based on months on lease and mileage expected.

It is a business plan that identifies the point at which a vehicle’s operating costs exceed the value it is producing for a company, prompting the start of the remarketing process.

In the fleet industry, original equipment manufacturer (OEM) refers primarily to automotive manufacturers, such as the U.S. “Big Three” (Fiat Chrysler, Ford, and General Motors), also BMW, Daimler, Honda, Nissan, Toyota, Volkswagen, and more.

It is a company that designs, manufactures and installs aftermarket equipment on vehicles for specialized work functions. Popular applications include oil and energy, telecom, utility, and railroad industries.

It refers to equipment and accessories that are added to vehicles once they leave the OEM. This is how fleets can specialize vehicles for the tasks to be done.

This occurs near the end of a model year, when a manufacturer’s order bank quantity equals the remaining scheduled production capability. Managers must keep this in mind for their fleets when planning their orders.

This is a vehicle delivered with all upfitting and licensing in place to go into service.

Ship-thru is the transportation process in which the OEM ships a vehicle to the upfitter, then the upfitter returns it to the OEM transportation system to be delivered to the buyer. Ship-to is when the OEM ships a vehicle to the upfitter, then either the upfitter, a drive away company, or a local dealer delivers it to the buyer. Also referred to as a drop-ship, this method is ideal for large specialty equipment such as cranes, bucket trucks, and other equipment for medium and heavy-duty units.

To counter fuel fraud, fleet management companies offer velocity control features that limit a driver’s number of daily transactions and spend.

Fuel Management

This is the proactive scheduling of oil changes, tire rotations, and other routine maintenance for fleets based on OEM recommendations with intentions to prevent engine and powertrain failures, and reduce downtime and repair expenses.

It is the disruption to fleet operations that cause loss of productivity and/or revenue, and potentially impact morale. Examples include late delivery, maintenance, accidents, and failure to meet regulatory compliance.

Hard costs are expenses associated with downtime that are found on your expense report. In the case where vehicles break down, the hard costs you would accrue include towing and repairs, plus a rental (if needed). Soft costs are expenses associated with downtime that are not found on your expense report, such as lost productivity and missed revenue.

It is the process of collecting money from the responsible party in an accident.

Driver Management FAQ

This outlines your company’s standards and expectations for employees while operating fleet vehicles, including repercussions for non-compliance.

A driver’s actions behind the wheel of your fleet vehicle have an impact on your operating spend, liability, and public perception. Driving behaviors such as speeding, harsh braking, rapid acceleration, and cornering put added wear and tear, and increase the potential for accidents.

Fleet Technology FAQ

This includes all information about vehicles and drivers that an in-house fleet manager or fleet management company can track, monitor, analyze and report. Standard sources of fleet data include OEMs, upfitters, and maintenance and fuel vendors.

Predictive analytics is advanced reporting technology that analyzes data to identify trends. This is a good use case for managers looking to enhance their fleets.

It is the ability to compile data from multiple resources into one computer system.

This is data that allows you to make an educated decision or identify solutions to problems.

These are electronic devices that fleets install on vehicles to collect and transmit supplemental fleet data about where and how the vehicles are being operated. Uses include movement tracking, engine performance, and driver behavior. The trend is growing for OEMs to install built-in telematics devices in vehicles.